Hunt District PTA
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      • College + COVID-19 Q&A
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      • What Is Advocacy?
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      • Engage For Equity
      • Notes From The Equity Chair
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      • Nat'l PTA Diversity, Equity and Inclusion Resources
    • Health & Safety >
      • Mental Health Resources
    • Military Families
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    • Reflections - Arts
    • Family Reading
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    • Digital Safety
    • Family Fitness
    • Multicultural Night
    • More Event Ideas
  • Awards
    • Student Contests >
      • Reflections - Arts
      • Citizenship Essay
    • Scholarship
    • PTA Unit Awards >
      • Hunt District Challenge
      • Grants
      • Family Engagement Awards
      • Membership Awards
      • School of Excellence
    • Individual Awards
  • Resources
    • Forms & Templates
    • Management Tools
    • Training
    • FAQs
    • Hunt District PTA YouTube Page
    • Pinterest
  • Contact

Tools To Manage Your PTA

Officer Email & E-Document Storage

Setting your group up with Google for Nonprofits email addresses will radically change the way your group does business! Just $12 for your domain name allows you to: create as many email address as you need (e.g. President@ABCSchoolPTA.org), centrally manage all of the email addresses, receive Google tech support, set-up a google dive to share flyers, documents and meeting materials with your whole board, create forms to survey your community and more. At the end of the year, your president/administrator can reset email passwords so new officers can access contacts and files, as well as automatically receive information from outside organizations or businesses with whom you work. As best practice, please remember to have administration rights shared by at least two Officers.

​If your PTA has PresidentABCschoolPTA@gmail.com accounts that you have been using for years, the Admin console will allow you to set up an import of all contacts, files and emails - so you can access the full suite of benefits Google offers for nonprofits. 

Google uses Techsoup to validate that you are a non-profit.  You will need your EIN number and a copy of your 501c3 letter.
  • ​​Google for Nonprofits
  • Sample File Structure for your Google Drive

Integrated Student Directory, School Store, Volunteer Management Systems

Getting your school set up with an integrated Directory, Store and Volunteer Management system is a GAME CHANGER! Yes, it costs money, but it is well worth it! Parents can manage their own contact information, Room Parents can email their families without the hassle of collecting addresses and then typing them in, Parents can access ALL of the volunteer opportunities for all of their children AND the PTA - and the student directory AND the PTA store it all in one easy click AND the PTA can send emails directly to all of your families AND school staff with embedded volunteer and store links!
  • AtoZ Connect
  • Click Here 2 Volunteer (formerly My-PTO) (Belmont Station ES, Cedar Lane ES, Creighton's Corner ES, Eagle Ridge MS, Lucketts ES, Madison's Trust ES, Selden's Landing PTA, Sycolin Creek ES, Tolbert ES, Trailside MS)
  • Digital PTO
  • Fresh Schools​
  • Membership Toolkit (Hutchison Farm ES, Little River ES, Sanders Corner ES, Buffalo Trail ES)
  • MemberHub ** FREE for all Virginia PTAs (Arcola ES, Cool Spring ES, Creighton's Corner ES, Goshen Post ES, Harmony MS, J. Michael Lunsford MS, Liberty ES, Luckett's ES, Madison's Trust ES, Mercer MS, River Bend MS)
  • MySchoolAnywhere (Hamilton ES, Harmony MS, Mountain View ES) 
  • ​​Paperless PTO
  • ​PT Avenue
  • PTBoard (Aldie ES, Algonkian ES, Ball's Bluff ES, Catoctin ES, Countryside ES, J.L. Simpson MS, Francis Hazel Reid ES)
  • ​PT Office
  • Simply Circle​​

Scheduling Meetings with your Board

  • Doodle
  • ​Rally
  • Calendly

Budget & Account Management for Treasurers

  • ​MoneyMinder​​
  • PTAEZ​
  • Quickbooks for Nonprofits
  • Quicken
  • Treasurer's Briefcase

e-Commerce & Credit Card Payments

  • Square
  • PayPal
  • 6crickets (for After School Programs)
  • Pay4SchoolStuff

Volunteer Sign-Up (Only)

  • Signup.com (formerly VolunteerSpot)
  • Sign-Up Genius​
  • Perfect Potluck

Newsletter - Create and Distribute

  • Constant Contact (Buffalo Trail ES, ___)
  • MailChimp (Hunt District PTA, Dominion Trail ES, Farmwell Station MS, ___)
  • Remind
  • Slack
  • Sway​

Forms & Surveys

  • Formstack
  • Google Forms​
  • Survey Monkey
  • Typeform

Websites

  • Weebly (Hunt District PTA, John Champe HS, ___)
  • Wix (Frances Hazel Reid ES, ___)
  • WordPress

Flyers, Social Media Posts & Graphics

  • Adobe Photoshop
  • Canva - Images, Templates & Graphic Design
  • Crello - Images, Templates & Graphic Design
  • Design Wizard - Images, Templates & Graphic Design
  • DaFont
  • ​Gimp
  • Google Fonts
  • Fake Text
  • PhotoFunia
  • Poster My Wall - Flyer and Poster Templates
  • PicMonkey
  • Piktochart
  • Pexels - Copyright free images
  • ​Pixabay - Copyright free images
  • PowToon
  • Stencil
  • Snappa - Images, Templates & Graphic Design
  • Wordle - word clouds

Disclaimer:

The Hunt District PTA makes no endorsement of any of the businesses or companies included on this website and no warranty is implied or expressed by any reference to businesses or companies. View our full disclaimer.

Hunt District PTA - Serving Clarke, Frederick, Loudoun & Warren Counties & Winchester City in Virginia

PTA Proud Logo
Contact Info
Kirsten Shabanowitz (she/her/hers)
District Director
email: huntdd@vapta.org
Disclaimer
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Follow Us
  • Home
  • About
    • Our Schools
    • Meet the Hunt District PTA
    • About the PTA
    • Starting a PTA
  • Calendar
    • District Events
    • Planning Calendar
  • Leader Support
    • Lead A PTA Virtually
    • COVID-19 Resources >
      • College + COVID-19 Q&A
    • Good Standing Checklist
    • Family Engagement
    • Membership >
      • Membership Tools
      • What Does It Mean To Be A Member?
    • Getting Volunteers
    • PTA Meetings
    • Advocacy >
      • What Is Advocacy?
      • Notes From The Advocacy Chair
    • Engage For Equity >
      • Engage For Equity
      • Notes From The Equity Chair
      • Virginia PTA D.I.V.E. Committee
      • National PTA Spanish Resources
      • Nat'l PTA Diversity, Equity and Inclusion Resources
    • Health & Safety >
      • Mental Health Resources
    • Military Families
    • Fundraising
    • After School Programs
    • Finance
    • Bylaws & Standing Rules
  • Event Tools
    • Reflections - Arts
    • Family Reading
    • STEM + Families
    • Digital Safety
    • Family Fitness
    • Multicultural Night
    • More Event Ideas
  • Awards
    • Student Contests >
      • Reflections - Arts
      • Citizenship Essay
    • Scholarship
    • PTA Unit Awards >
      • Hunt District Challenge
      • Grants
      • Family Engagement Awards
      • Membership Awards
      • School of Excellence
    • Individual Awards
  • Resources
    • Forms & Templates
    • Management Tools
    • Training
    • FAQs
    • Hunt District PTA YouTube Page
    • Pinterest
  • Contact